Internal Forms & Processes

Faculty members should inform the Department Chair of extended absences that may impact teaching or service commitments. No further absence reporting is required.

Please refer to the appropriate employment policy for up-to-date leave policies for different employee groups.

Appointed staff should report absences to the university’s Employee Self-Service (ESS) platform.  

Casual staff absences should be directed to the Physiology Finance Office.  

Please refer to the appropriate employment policy for up-to-date leave policies for different employee groups.

• Authorization to Pay - Salary
• Authorization to Cancel - Salary
• Authorization to Pay - Honorarium
• Bank Authorization Form (for direct deposit) 
• Small Trader's Certificate (pdf)

• Casual Monthly Timesheet
• Work Study Timesheet Summer

BMO Credit Card (PCard) Requests 

BMO Travel & Hospitality Card Requests 

It is strongly recommended that purchasers use uSOURCE or their BMO MasterCards, however, purchase orders may also be used. Written quotes are not required for purchases under $25K. The transaction limit for pcard purchases is $10K. 

Purchases in this range require a purchase order and a minimum of two written quotes, using the Procurement Services templates for goods or services. Purchases without quotes require completion of a Procurement Policy Exemptions Justification (PPEJ) form.

•  Purchases in this range require a purchase order and a minimum of three written quotes, using the Procurement Services templates for goods or services. Purchases without quotes require completion of a Procurement Policy Exemptions Justification (PPEJ) form.

Such purchases require a competitive, publicly posted procurement process. Contact your local procurement team for support. 

 All sole source purchases require significant justification as well as a completed Procurement PPEJ form forwarded to the Physiology Business Office for review and to the Chair for a one-level higher authorization before initial submission to U of T Procurement Services portal for further review and approval.  Please read and complete all sections of the PPEJ form.  Lastly, please authorize form under section 6 – Acknowledgement (Budget Owner Signature). 

All radioactive isotopes purchases must be submitted to the Financial Administration office for purchasing.  The acquisition of radioactive isotopes needs to be accounted for by Environmental Health and Safety (EHS) Radiation Protective Services division.  Please complete the Environmental Health & Safety – Radioactive Materials Purchase Request form along with an internal purchase requisition clearly specifying the name of the radioisotope, activity per item/vial (mCi), chemical form and your RAM permit number as well your FIS account numbers to charge. 

• For goods and/or services acquired outside of Canada, please complete an Import Goods Form (IGF) for customs clearance with Thompson Ahern & Co. (TACO). 

• IGF should be submitted before each shipment reaches the border. 

• IGF should be submitted when purchases are made with PCard with suppliers outside of Canada. 

Medical Sciences Building (MSB) Fob Request Form → to access to MSB perimeter and departmental rooms with fob readers, e.g. mail room, seminar room, etc.)

Animal Facility Access Request Form → to access the facility at the Division of Comparative Medicine